Your monthly invoices, ready on the first.

On billing day, every client’s invoice is already drafted on your letterhead, in English and Arabic. You check them, send them, and see who has paid.

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For Gulf service businesses that bill the same clients every month.

How one month runs in invxFLOW:

  1. On 1 November, invoice MRD/11-26/0046 for Al Noor Trading WLL is drafted from the client’s monthly plan: monthly maintenance, QAR 12,500.00.
  2. Every label prints in English and Arabic.
  3. It carries Meridian Facilities WLL’s logo, brand colour and bank details, and the invoice number is the payment reference.
  4. After a check, it is sent once from billing@meridianfm.example to accounts@alnoor.example, with finance.manager@alnoor.example in copy and an office copy.
  5. The email is delivered.
  6. On 14 November the client pays by bank transfer quoting the invoice number. Aisha, the accountant, records it, the balance due goes to QAR 0.00 and the invoice is marked paid.

What invxFLOW does today

Your first of the month

A day of spreadsheets becomes a few minutes.

Before: most of the day

  1. 08:30 · Open last month’s spreadsheet
  2. 09:15 · Copy every invoice and change the dates
  3. 11:00 · Check every number by hand
  4. 12:30 · Export the PDFs
  5. 14:00 · Email them one by one, CC the accountant
  6. 16:30 · Hope nobody got two
  7. Next week · Chase who has paid

With invxFLOW: minutes

  1. 08:30 · This month’s drafts are already waiting. Created on each client’s billing day. Nothing goes out without you.
  2. 08:45 · Checked and sent. From your own domain, to exactly who you confirm, once.
  3. Then · See who has paid. Every payment you record takes the balance down to zero.

Pick a step to see it the way your team will.

  1. 01Follow an invoice
  2. 02Set your numbering
  3. 03Read it in Arabic
  4. 04Your brand, automatically
  5. 05Send it
  6. 06Sent once, never twice
  7. 07Bill monthly
  8. 08Import a spreadsheet
  9. 09Record & undo a payment
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02 · Numbering

Invoice numbers your accountant never has to question.

Keep your own prefix and carry on from your last number. One-off and monthly invoices share one sequence, so even when two people issue at the same second, every number is used once and none go missing.

Start where your old system left off.

Next invoice number

PrefixMonth · MM-YYSequence

Next invoice number: MRD/10-26/0043

Issued

  1. MonthlyMRD/10-26/0042Al Noor Trading WLL
  2. One-offMRD/10-26/0041Qamar Hospitality WLL
  3. MonthlyMRD/10-26/0040Sahara Print House
  4. One-offMRD/10-26/0039Pearl Coast Logistics WLL
  1. 0038 (voided, number kept)
  2. 0039
  3. 0040
  4. 0041
  5. 0042
  6. 0043 (next)
  7. 0044
  8. 0045

03 · English + Arabic

Every invoice speaks both languages.

Each label prints in English and Arabic on the same PDF, with your logo, legal name, address, CR number and bank details. The payment reference is the invoice number, so incoming transfers are easy to match.

Highlight

Both languages always print. This switch only highlights one so you can read it.

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Meridian Facilities WLL

Building 12, Street 340, Zone 56
Doha, Qatar
CR No. 104882
+974 4000 0000
billing@meridianfm.example

Invoiceفاتورة

MRD/10-26/0042

Bill toفاتورة إلى

Al Noor Trading WLL

accounts@alnoor.example

Invoice dateتاريخ الفاتورة
2026-10-01
Due dateتاريخ الاستحقاق
2026-10-31
Currencyالعملة
QAR
Descriptionالوصف Qtyالكمية Unit priceسعر الوحدة Amountالمبلغ
Monthly maintenance — October 20261QAR 12,500.00QAR 12,500.00
Reactive call-outs2QAR 1,375.00QAR 2,750.00
Subtotalالمجموع الفرعي
QAR 15,250.00
Totalالإجمالي
QAR 15,250.00
Balance dueالمبلغ المستحق
QAR 15,250.00

Payment instructionsتعليمات الدفع

Example Bank Q.P.S.C. · Account name: Meridian Facilities WLL · IBAN QA00 EXMP 0000 0000 0000 0000 0000 0

Payment referenceمرجع الدفع: MRD/10-26/0042

04 · Your brand

Your brand, automatically.

Upload your logo once. invxFLOW takes its colours and puts them on every invoice, and your logo marks your workspace, so what your clients receive matches the rest of your company’s paperwork. No designer needed.

Upload logoPNG, JPG or WebP up to 1 MB. invxFLOW samples the logo colour and applies a matching theme.

Drag a logo onto the box, or choose one

Sampled from your logo

  • Brand#E0602B
  • Dark#A33F12
  • Soft#FDEEE6

Sidra Interiors WLL

Building 7, Street 230, Zone 25
Doha, Qatar
CR No. 118204
+974 4000 0101
accounts@sidrainteriors.example

Invoiceفاتورة

MRD/10-26/0042

Bill toفاتورة إلى

Al Noor Trading WLL

accounts@alnoor.example

Invoice dateتاريخ الفاتورة
2026-10-01
Due dateتاريخ الاستحقاق
2026-10-31
Currencyالعملة
QAR
Descriptionالوصف Qtyالكمية Unit priceسعر الوحدة Amountالمبلغ
Monthly retainer — October 20261QAR 12,500.00QAR 12,500.00
Additional hours2QAR 1,375.00QAR 2,750.00
Subtotalالمجموع الفرعي
QAR 15,250.00
Totalالإجمالي
QAR 15,250.00
Balance dueالمبلغ المستحق
QAR 15,250.00

Payment instructionsتعليمات الدفع

Example Bank Q.P.S.C. · Account name: Sidra Interiors WLL · IBAN QA00 EXMP 0000 0000 0000 0000 0000 0

Payment referenceمرجع الدفع: MRD/10-26/0042

05 · Email

Every invoice goes out from your own domain, to the people you confirmed.

Send yourself a test first and see what your client will receive, PDF attached. When you send for real, you confirm every recipient: the client, the CC and your office copy. The invoice is marked sent only once the email provider accepts it. If an address bounces, it is blocked, so next month’s invoice doesn’t go to a dead inbox.

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MRD/10-26/0042Al Noor Trading WLLQAR 15,250.00 Draft Sent Email delivered

From: billing@meridianfm.example · Verified domain

Activity

  1. Emailed to accounts@alnoor.example, 1 CC and your office copy · accepted by the email provider · 02 Oct 2026
  2. Email delivered · accounts@alnoor.example · 02 Oct 2026

MRD/11-26/0047Al Noor Trading WLLBlocked

Not sent. This address bounced or reported spam earlier and is blocked for this workspace. Update the customer’s email, then send.

06 · Sent once, never twice

Your client gets one email, however many times it’s clicked.

Busy teams double-click, connections drop and retry, and sometimes two people open the same invoice in two tabs. invxFLOW sends each invoice once, so a client never gets the same bill twice and wonders which one to pay.

Clicks27
MRD/10-26/0042Al Noor Trading WLLQAR 15,250.00 Sent

Every extra click, retry or second tab is blocked as already sent.

Double-click, retry and a second tab: 27 clicks, 1 email.

Turn on JavaScript to see this in action.

Emails sent1

07 · Monthly plans

Set the monthly amount once. The draft is waiting on billing day.

Each client’s monthly amount lives in a plan. On the billing day the draft is ready for you to review, and it is never emailed without you. If a monthly draft is ever missed, a red warning sits on your dashboard and recurring page until it’s fixed.

Monthly plan

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November 2026

Drafts to review

  • MRD/11-26/0046Draft

    Al Noor Trading WLL

    QAR 12,500.00

    Not emailed. Review it, then use Send to customer.

November’s drafts land here on the billing day.

If a draft is ever missed:

1 monthly invoice was not created on its billing day

Al Noor Trading WLL.

Use Create draft / open PDF on each plan to create this month’s draft.

Create draft

08 · Import

Bring your client list from a spreadsheet. See everything before it’s saved.

Your client list comes over in one file. Upload your clients and their monthly billing, and the preview shows every new client, plan and change before anything is saved. Run the same file twice and nothing doubles; existing clients only change if you tick the box.

Clients without a monthly plan get one. Existing plans are never changed.

Turn on JavaScript to see this in action.

Drop a CSV here

clients-november.csv


        
      

      

        
8 clients (5 new, 3 already imported before) from 8 lines.

        

          

            
New plan, first invoice on the billing day (5)

            
    
              
  • Qamar Hospitality WLL QAR 12,250.00 · day 1
    • 
              
  • Sahara Print House QAR 4,800.00 · day 1
    • 
              
  • Lusail Fit-Out Co. QAR 9,600.00 · day 5
    • 
              
  • Dune & Delta Consulting QAR 7,500.00 · day 10
    • 
              
  • Corniche Dental Clinic QAR 3,200.00 · day 15
    • 
            

          

          

            
Plan already active and unchanged (3)

            
    
              
  • Al Noor Trading WLL QAR 12,500.00 · day 1
    • 
              
  • Rawda Events WLL QAR 6,000.00 · day 1
    • 
              
  • Pearl Coast Logistics WLL QAR 8,400.00 · day 1
    • 
            

          

          

            
Saved details this file would change: (1)

            
    
              
  • Pearl Coast Logistics WLL · Email: ops@pearlcoast.example → accounts@pearlcoast.example Kept
    • 
            

          

        

        
        

          
          
        

      

      
      
    

  







  

    

      
09 · Payments

      
The transfer lands. The balance hits zero.

      

        
Every invoice asks for its own number as the payment reference, so when a transfer lands you know which invoice it pays. A double-click still records it once, and a mistake can be undone with a reason that stays in the history.

        

        
Turn on JavaScript to see this in action.

      

    

    

      

        

          

            

              
MRD/10-26/0042Al Noor Trading WLL

              
SentEmail delivered

            

            

              
              
Balance due

              
QAR 15,250.00

              
              
Paid QAR 0.00 of QAR 15,250.00

            

            

              
Monthly maintenance — October 2026
QAR 12,500.00

              
Reactive call-outs × 2
QAR 2,750.00

              
Due 31 Oct 2026
Total QAR 15,250.00

            

            
          

        

        

          

            
Record payment

            

              

                

                

              

              
The invoice number is the payment reference, so you know which invoice this pays.

              
Check the amount and date. If you record a mistake, use Undo payment on this invoice.

              

                
                
              

            

          

          

            
            
            
          

        

        

          
Activity history

          
  1. Payment undone — reason: Transfer was for a different invoice14 Oct 2026 · 11:20 · Aisha · Accountant
  2. Payment recorded · QAR 15,250.00 · ref MRD/10-26/0042 (undone)14 Oct 2026 · 09:41 · Aisha · Accountant
  3. Email delivered02 Oct 2026 · 10:06 · Email provider
  4. Sent to accounts@alnoor.example, 1 CC and your office copy02 Oct 2026 · 10:05 · Omar · Admin
  5. Draft created from the monthly plan01 Oct 2026 · 06:00 · invxFLOW

        

      

      
      
      
    

  







  

    

      
Every morning

      
Know where every client stands.

      
One screen tells you what is waiting for review, what is unpaid and what is overdue. When a client asks what they owe, send a statement of accounts as a PDF with the opening balance, every invoice and payment, and the closing balance.

    

    

      

        
        

          

          
    
            
  • Drafts to review
    QAR 37,950.00
    3 unissued drafts · excluded from receivables
    • 
            
  • Unpaid issued balance
    QAR 86,400.00
    7 issued invoices · net of applied payments
    • 
            
  • Overdue issued balance
    QAR 14,250.00
    1 customer · due before 03 Oct 2026
    • 
            
  • Monthly plans
    5 active monthly plans · QAR 61,700.00 planned per month
    Al Noor Trading WLL · Planned billing date 01 Nov 2026
    • 
          

          

            
Qamar Hospitality WLL · 2 invoices · QAR 14,250.00 overdue
            

          

        

      

      

        

          

            

              
Meridian Facilities WLL

              
Building 12, Street 340, Zone 56
Doha, Qatar
CR No. 104882
+974 4000 0000
billing@meridianfm.example

            

            

              
Statement of Accounts

              
Statement of accounts: Qamar Hospitality WLL

              
2026-09-01 to 2026-09-30

            

          

          

            
Opening balance
QAR 9,000

            
Ending balance
QAR 14,250

          

          

            

              
DateTypeReferenceDescriptionDebitCreditBalance

              
                
2026-09-01InvoiceMRD/09-26/0031Monthly maintenance — September 2026MRD/09-26/0031QAR 12,250QAR 0QAR 21,250

                
2026-09-17PaymentTRF-40917Payment receivedTRF-40917QAR 0QAR 7,000QAR 14,250

              
            

          

        

        
A statement lists the opening balance, every invoice and payment in the period, and the balance still owed. Statements print in English; invoices print in English and Arabic.

      

    

  







  

    

      
Customers

      
The small things that save an awkward phone call.

    

    
    
      
  • 
        
    
          
    
            
    Qamar Hospitality WLL
    
            
            
            
          
    
          
        
    
        
    Notes only your team sees.
    
        
    Account notes are internal and never printed on invoices.
    
      
    • 
      
  • 
        
    
          
    
            
    
            
            
          
    
          
    • Al Noor Trading WLL
    • Qamar Hospitality WLL
    • Sahara Print House
    
        
    
        
    No duplicate customers.
    
        
    Type a name that already exists and invxFLOW stops you.
    
      
    • 
      
  • 
        
    
          
      
            
    • Sahara Print House (test)
      • 
            
    • Sahara Print House
      • 
          
    
          
    
            Archived (1)
            
    • Sahara Print House (test)
    
          
    
          
        
    
        
    Archive a mistake.
    
        
    Archive a customer added by mistake; it stays out of your way.
    
      
    • 
    

  







  

    

      

        

          
Safety

          
A vault for every company.

          
Each company’s data is kept separate, enforced by the database itself, not just hidden on screen. Your team gets roles, every change is recorded, and risky actions ask first.

        

        
    
          
  • 
            
    
              
    Meridian Facilities WLL
    
              
    Your company
    
              
      
                
    • MRD/10-26/0042 · Al Noor Trading WLL · Paid
      • 
                
    • MRD/10-26/0041 · Qamar Hospitality WLL · Sent
      • 
                
    • MRD/10-26/0040 · Sahara Print House · Paid
      • 
              
    
            
    
            
          
    • 
          
  • 
            
    
              
              
    Another company
    
              
    Nothing in here is visible to you. Nothing of yours is visible to them.
    
            
    
            
          
    • 
          
  • 
            
    
              
              
    Another company
    
              
    Nothing in here is visible to you. Nothing of yours is visible to them.
    
            
    
            
          
    • 
        

      

    

  

  

    
    
      
  • 
        
    Everyone gets the right keys.
    
        
    
          Role
          
          
          
          
        
    
        
      
          
    • Allowed:View finance workspace
      • 
          
    • Allowed:Create, edit, or delete invoices
      • 
          
    • Allowed:Send invoices and statements
      • 
          
    • Allowed:Record payments
      • 
          
    • Allowed:Manage recurring billing
      • 
          
    • Allowed:Import source data
      • 
          
    • Allowed:Add collection notes and tasks
      • 
          
    • Allowed:Manage settings and users
      • 
        
    
        
    
      
    • 
      
  • 
        
    Every change is on the record.
    
        
    A full history of who did what, and when.
    
        
      
          
    1. 14 Oct 2026 09:41 · Aisha (Accountant) · Payment recorded · MRD/10-26/0042 · QAR 15,250.00
      2. 
          
    2. 02 Oct 2026 10:05 · Omar (Admin) · Sent to customer · MRD/10-26/0042
      3. 
          
    3. 01 Oct 2026 06:00 · Monthly plan · Draft created · MRD/10-26/0042
      4. 
          
    4. 30 Sep 2026 16:12 · Omar (Admin) · Customer updated · Qamar Hospitality WLL · email
      5. 
        
    
      
    • 
      
  • 
        
    Risky actions ask first.
    
        
    Voiding, marking as sent without email and recording a payment all ask you to confirm.
    
        
        
          
    
            
    Void invoice MRD/10-26/0039?
    
            
    Pearl Coast Logistics WLL · QAR 8,400.00
    
            
    
          
    
            
        
    Void invoice MRD/10-26/0039?
    Pearl Coast Logistics WLL · QAR 8,400.00
    CancelVoid invoice
    
        
    
        
      
    • 
    

  







  

    

      
Early access

      
Tell us how you bill today.

      
invxFLOW is built in Qatar for service businesses that bill the same clients every month: PRO and business-services firms, agencies, consultancies, and facility and maintenance companies. Sign-up is by invitation while we bring on a few companies at a time.

      
A good fit if

      
  • You bill the same clients every monthRetainers, maintenance contracts, monthly services.
  • Your clients expect Arabic on the invoiceEvery label prints in English and Arabic.
  • Who has paid lives in a spreadsheet todayinvxFLOW shows who has paid and who still owes, invoice by invoice.
  • More than one person touches billingRoles for admins, accountants and viewers.

      

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        Sign in
      

      
Opens your email app with a message to automate@strategaiz.io.

    

  







  

    

      
FAQ

      
Straight answers.

    

    

      
Is invxFLOW live?
Yes. It’s in production with its first company, and we’re adding a few more through early access.

      
Do invoices print in Arabic?
Every invoice PDF prints each label in English and Arabic, with your logo, legal name, address, CR number and bank details.

      
Can I keep my current invoice numbers?
Yes. Choose your prefix and the number to start from. invxFLOW continues from there in the format PREFIX/MM-YY/0001, with no duplicates and no gaps.

      
Can a double-click send an invoice twice?
No. A double-click, a retry or a second tab can’t email the same invoice twice. And the invoice is only marked sent once the email provider accepts it.

      
What happens if an email bounces?
The invoice shows it bounced, and the address is blocked so next month’s invoice doesn’t go to it. Update the client’s email, then send again.

      
Will monthly invoices go out without me?
No. On the billing day a draft is created for you to review. You decide when it’s sent.

      
Can I bring my existing clients?
Yes. Upload a CSV of clients and their monthly billing. You’ll see every new client, plan and change before anything is saved, and importing the same file again won’t create duplicates.

      
Can my clients pay by card?
Not today. Your bank details print on every invoice and the invoice number is the payment reference. When money arrives, you record it in invxFLOW.

      
What doesn’t it do today?
No card payments or payment links, no VAT calculation, no WhatsApp sending, no multi-currency, no mobile app, no customer portal and no sync with accounting software. We’d rather tell you now.

      
Can other companies see my data?
No. Each company’s data is kept separate, and the database enforces it.

    

  







  

    

      
      

        
Your invoices, minus the mistakes.

      

      
Request early access and we’ll get back to you.

      

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